The Delaney Agency
Protocol Manual

Carefully read through and continually refer back to this protocol for information regarding Contracting, New Business, Contact Information, and other important reminders.

Contracting Protocol

Onboarding New Agents:

  • If you have any new agents (licensed or unlicensed) to bring onto our team, email Mike Delaney (Contracting@SFGDelaney.com) their information.
  • He will send them a welcome email with their SFG Set Up Packet.

Set Up Packet:

Signatures

  • Wet signatures are required on the SFG Set Up Paperwork.
  • Electronic signatures are not accepted.

Electronic Funds Transfer Page

  • SFG must abide by many insurance carrier’s requirements regarding the Electronic Funds Transfer. 
    • Formats that are allowed:
      1. Void check with name pre-printed on it:
        • Check number must be greater than 100
        • Bank Deposit Slips are not accepted
      2. Typed letter from the bank:
        • Must be on bank letterhead
        • Must have typed account number, routing number, and agent's name
        • Must be signed by a bank representative
      3. Direct Deposit Form:
        • Must have bank logo printed on the form
        • Must NOT have check image - Check images are not allowed
        • Must have typed account number, routing number, and agent's name

Employment and Address History

  • ANY gaps in employment or address history must be explained. Even gaps as short as two weeks must be explained.
  • Employment history and address history must cover the last 7 years.

Anti-Money Laundering

  • Your Anti-Money Laundering Certificate must be obtained from either American Amicable or LIMRA
  • If through LIMRA, state date in which you acquired your AML.
  • If AmAm, include generated certificate.

Licensed and Unlicensed Agents

  • The Contracting Department only processes packets that include a copy of the agent's insurance license.
    • Paperwork without a copy of an insurance license will be marked as pending.
  • Unlicensed agents can receive 30 days access to the SFGlife.com website and SFG emails by submitting a completed set up packet and proof of enrollment in a pre-licensing course

Background Check

  • Make sure that you are disclosing too much rather than too little on your legal questionnaire. 
  • Every carrier runs a background check.

Court Documents

  • Court documents are only required for felony charges and convictions.
    • Felony Charges and Convictions (2 documents total):
      1. "Notice of Hearing" or another document that states the charges or allegations.
      2. Copy of the official document which states the resolution of the charges or any final judgement. 

Agent Information Corrections

  • Each agent's information is entered into our contracting software exactly how the agent fills out their paperwork. 
  • The agent's address, email address, and phone number populate from NIPR. 
  • If NIPR has incorrect information, the agent will need to login at NIPR.com and have it corrected.

Application Protocol

Submitting New Business

  • All applications are due by 11am EST on Friday of each week.
  • Any applications submitted after 11am will not be processed until the following week.
  • This is the final deadline but scrub and submit to OPT!Soft as you go. 

Uncontracted Carriers

  • Never ever submit applications to uncontracted carriers. 
    • You must have your writing number before submitting any applications yourself.
    • If an app is sent to the carrier before the agent has a writing number, major issues occur. 
    • Please make this a priority as we do not want to damage our relationships with the carriers. 
  • Pre-appointment states and carriers:

E-Apps

  • Never ever write and E-App as a first time writer with any carrier. This is a major hindrance.
  • Your first app must be a paper application.
  • All carriers allow you to download and save E-Apps as PDF files.
  • If you cannot for any reason save a copy of the E-App, please complete the first page of the application with all of the insured's info by hand. 
    • "E-APP" will need to be written in big, bold letters on the New Business Transmittal Form (NBTF) so there is no confusion about why the rest of the app is missing.

Gerber E-Apps

  • You must save a copy of the E-App before submitting or you will not obtain a copy.
  • Gerber will not give you a copy until the policy has been issued. 
  • If you hit submit before downloading a copy of the application, then you will need to fill out the first page by hand. Attach this to the NBTF and lead. 

Gerber

  • Never ever submit Gerber applications to Gerber yourself.
  • All Gerber apps must come through the home office.

Other Important Reminders

Errors and Omissions Insurance (E&O)

  • All carriers, except AmAm, TransAm, UHL, and some MOO products, require an agent to have E&O insurance.
  • Please make sure you obtain your E&O before requesting appointment with any other carrier.

Overrides

  • In order to collect overrides on agents from VA, NM, and FL, the upline manager must also be licensed in those states.

Charitable Donations

  • The Delaney Agency recognizes the importance of giving back to our communities. If there is a charity that you believe we should raise money for, please email Mary Grace with your suggestion. 
  • Visit our Charitable Donations page.

Keep your agency looking spiffy!

  • If you're a growing agency, you will notice a new feature in OPT that will occasionally pop up a list of agents that have not logged in for 90 days. It will ask you to mark whether or not they are still with SFG.
  • It is very important that you take the time to complete this correctly.
  • The number of agents we have in limbo causes issues so be sure to keep your agency organized and up to date.

Please be sure to CC your upline manager on all emails to help streamline communication!

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